The Annual Agreement menu allows you to perform tasks associated with the annual Program Enrollment process. Each menu item will have links in the Action column which access these tasks.
Click on a menu item below to view the tasks available for each.
New - Complete a new SFA Agreement form.
View - Display the Agreement in 'View Only' mode.
Modify - Revise or update the SFA Agreement form.
Add - Add a new Site Application to the Agreement packet.
View - Display a Site Application in 'View Only' mode.
Modify - Revise or update a Site Application.
Delete - Deletes the Site Application. Once claims have been submitted for the site, the Site Application can no longer be deleted.
New - Complete a new FSMC Information form.
View - Display the FSMC Information form in 'View Only' mode.
Modify - Revise or update the FSMC Information form.
View - Display the Supporting Documents checklist in 'View Only' mode.
Modify - Revise or update the Supporting Documents checklist.
If an SFA Agreement has not yet been saved on the system for the program year, 'SFA Agreement' will be the only item on the menu and will display a New link in the action column. After the SFA Agreement is saved, the Annual Agreement Menu will display additional items based on information entered in the SFA Agreement.
The Annual Agreement menu displays a Status for each item listed and the date the item was last saved. If a saved agreement or form is incomplete or contains errors, the status will display as 'Incomplete'.
The site listing will only display sites for which a Site Application has been saved.
The Food Service Management Contract menu item will only display if the SFA Agreement indicates the SFA will utilize a Food Service Management Company.
When all of the necessary items have been completed and saved without errors, the Agreement packet may be submitted to the DOE for approval using the 'Submit for Approval' button at the bottom of the page.
After the Agreement Packet is submitted for approval, authorized VDOE personnel use the '1st Level Approval' and 'Final Approval' buttons at the bottom of the page to perform the approval process.